奖助金提案准备常见问题
寻求外部资助的第一步是什么?
赞助研究办公室(OSR)支持寻求研究资金的教师, 奖学金, 和创造性的工作,通过一个明确和有效的过程,为所有的合作伙伴(教师), 赞助的研究, 太阳2注册平台的椅子, 学院院长, 及商业事务). It is important to follow this process so that we can best support you in each step of proposal development, 提交, 以及拨款管理.
大多数资助, 公共和私人, 是由HMC提交并授予的, 有些则需要机构提名. Thus it is critical that you first notify OSR of any opportunity of interest 8-12 周 prior to the 提交 deadline through the 提交意向表格. 即使补助金不是由HMC提交、授予或管理的, it is important to notify OSR about the opportunity so that 1) we can assist you with drafting a strong proposal, 2)我们可以确保不与其他机构的资助目标和努力发生冲突.
我应该在多快的时候将资助提案寄给赞助研究办公室?
Faculty members are encouraged to begin the proposal review process at least 8 周 prior to the proposal due date. 看到 拨款申请时间表. 这将允许与授予机构的意外延迟, 提交过程, 还有那些在提交提案当天可能不在办公室的人. Final drafts of the proposal must be provided to the Office of 赞助的研究 and of the budget to the Business Affairs office at least two 周 prior to the sponsor’s deadline for final internal review and approval by the department chair and Dean of Faculty to ensure successful on-time 提交.
在提交拨款建议前,我是否需要寻求批准?
是的. 大多数资助, 公共和私人, 是由HMC提交并授予的, 有些则需要机构提名. 即使补助金不是由HMC提交、授予或管理的, it is important to notify OSR about the opportunity so that 1) we can assist you with drafting a strong proposal, 2)我们可以确保不与其他机构的资助目标和努力发生冲突.
Faculty must also share their proposal and budget with OSR to obtain required Department and Dean approvals for 提交 to the granting agency.
如果我对提案预算有疑问,我应该咨询谁?
请先参考 研究拨款建议的预算信息.
罗德里戈•弗洛雷斯 in the business affairs office can assist faculty with proposal budget questions. 你可以在 909.607.0352 或电邮至 roflores@athletebody.net. 如果这是为NSF拨款,你也可以参考 NSF预算模板.
如果我需要帮助写我的提案,我应该联系谁?
教师自己写提案,但是,有可用的资源来协助. 以前提交过成功提案的教师将是一个很好的起点. 请联系妮可·沃伦赞助的研究建议. 另外, 教务长可以推荐一些可以提供很好的建议的教员.
Is Harvey Mudd College eligible for 研究 in Undergraduate Institutions (RUI) grants through the NSF?
是的. Funding research at primarily undergraduate institutions is a priority for NSF and HMC meets NSF’s criteria for being an RUI. The RUI mechanism requires an RUI Impact Statement from the PI and a certificate of eligibility from the Dean. OSR可以帮助您起草影响声明并获得认证.
如果我与其他机构合作,我需要得到批准吗?
是的,合作与HMC提交的主要提案一样. Please follow the same proposal approval process as you would where HMC is the lead institution.
我是一个由主要组织提交给国家科学基金会的提案的次级获奖者. 用于当前和待处理的支持, 我的机构是否应列出我们的分奖项所要求的总金额, 或者我们应该列出整个提案的总奖励金额?
NSF uses the information submitted in the cur租金 and pending support section to assess the capacity of the individual to carry out the research as proposed as well as to help assess any potential overlap/duplication with the project being proposed. 必须提供次级获奖机构要求或收到的总奖金金额.
什么是间接成本率(NSF称之为“设施和管理”)??
NSF describes indirect costs as those costs which are not readily identifiable with a particular cost objective (e.g., 直接组织活动或项目), 但是对于一个组织的一般运作来说是必需的. Examples of indirect costs include the salary and related expenses of individuals working in accounting, 人员, 采购功能, 租金, 折旧及公用事业. 间接费用通常不直接计入联邦裁决, 而是公平地分配到组织的所有活动中. Indirect costs are generally charged to Federal awards through the development and application of an indirect cost rate (ICR). 请参考 研究拨款建议的预算信息 按现行汇率计算.
什么是人月?如何计算?
“人月”的定义是什么??
术语“人月”指的是PI/coPI(s)完成的工作量-时间量。, 而其他高级人员则会专注于一个具体的项目. 工作量是基于组织的常规学年,夏季或日历年. 例如, 如果常规时间表是9个月,30%的努力将投入到项目中, 3个月为学习月. 请参阅下面的其他方法.
我如何计算每年投入项目的人月数?
Multiply the percentage of your effort associated with the project times the number of months of your appointment (i.e., 9个月的学年任用的25%等于2.25人月{9 x 0.25= 2.25}; 10% of a 12 month calendar appointment equals 1.2人月{12 x 0.10 = 1.2})
OR, 如果你知道小时数的话, 天, 或者花几周的时间来完成这个项目, 人月可以通过计算比例得到.
例如在一个项目上工作5天= 1周/一个月总共4周= 0.25人月. 由于一个月包括一个工作日或两个工作日,超过四个星期, 另一种计算方法是5天/大多数月份的22个工作日= 0.23 person-months. 只是说
- 使用 周:将周数乘以0.23得到人月(3周x 0.23 = 0.69人月)或
- 使用 天:将天数乘以0.5得到人月(4天x 0.05 = 0.20人月)
我的提案中如何计算夏季工资?
当资助机构(e)允许夏季补充工资时.g., NSF), it should be calculated at a rate of one-ninth of your annual salary per month of summer salary (and prorated for fractions of a month devoted to summer research). NSF规定夏季工资最高为年薪的九分之二.
一般来说,你应该计划一个估计的4.在计算夏季工资时,每年增加0%. 这并不是学院要在这个级别上增加工资的承诺, and indeed salary from grants cannot exceed the actual salary level established by the College.
例子:
学年工资:$80,000 / 9个月= $8,888.89暑期最高月薪
夏季的花费是2个月:2 × 8,888美元.89 = $17,777.补助金第一年的夏季薪金总额
第二年的补助金将增加4%,即17777美元.78 x .04) + $17,777.78 = $18,488.89
我想聘请暑期研究生来协助我的研究. 我该用什么比率来计算费用呢?
The summer 2024 award for an undergraduate student researcher who completes ten 周 of research is $6,500. In your grant proposal, request $6,500 for each student and budget for an increase in pay of 3.5 - 4% /年. 如果你事先知道一个学生将工作少于10周, 例如,按比例计算预算请求, $3,250美元,5周(每周$650). 注:为了给学生发放助学金, PI和学生都必须证明研究是一种教育经历. 否则,学生将作为小时工支付,并扣留8%的FICA.
请参阅下面的夏季研究津贴率.
2024年夏季:6500美元
2025年夏季:6800美元
2026年夏季:7038美元
夏季学生宿舍的费用是多少?
请使用以下费率为您的拨款提案(如果允许生活津贴).
2024年夏季:$2,170($31 /天× 70天)
2025年夏季:2240美元(每天32美元× 70天)
2026年夏季:2310美元(每天33美元× 70天)
暑期学生住宿计划的资格要求是什么?
SSHP资格要求:
要符合SSHP奖学金的资格,学生必须:
-Have applied and qualified for need-based Harvey Mudd College 奖学金 funds during the cur租金 academic year.
-在暑期之前的学年是HMC的全日制学生.
-Be conducting at least 10 周 of summer research or 奖学金 under the advising of an HMC faculty member.
-没有从其他来源获得暑期住房津贴.
请注意,SSHP的预算有限, 资格并不能保证学生一定会获得奖学金. 申请更早的学生获得奖学金的可能性更高.
如何计算学生工资,不包括暑期研究学生?
All new summer research proposals should include students as fellows under Participant Support (see related FAQ on calculating summer researcher expenses). If additional assistance from an undergraduate student is needed throughout the academic year, 你可以用它来计算:
Non-HMC学生:(HR决定的时薪)X(工作时数)X (1).08年边缘)
HMC在校生:(HR决定时薪)x(小时数)
Please note that the fringe rate of 8% covers employer-paid FICA (Social Security and Medicare). 这些比率一直是 经人力资源部批准.
pi是否允许提供礼品卡作为其研究活动的一部分?
The College understands that PIs utilize gift cards as part of their research activities and the College is committed to supporting these activities. PIs can provide gift cards to individuals participating in a research project if the gift card is being provided to incentivize a broad population of students or non-HMC employees and the gift card amounts are minor in amount (e.g. 25美元以下). 在这些情况下, the College does not have a reporting requirement to the IRS if the total amount provided to an individual in a calendar year is less than $600. 因此,不需要从研究参与者那里获得W-9. It remains the research participant’s responsibility to determine the tax implications based on the facts and circumstances.
Please also coordinate providing adequate security for the research participant gift cards between the purchase and distribution. This should be a locked location with access limited to those responsible for the distribution of the gift cards. We also recommend not keeping additional gift cards on hand by avoiding purchasing more gift cards than are needed for a specific event or timeframe. 学院需要保留证明文件以供审计审查. 除了收到购买的礼品卡, 礼品卡的分发应保留一个日志,以表明收件人. 如果需要保密, please let the Business Affairs Office know and we can coordinate an alternative method of documenting the distribution of the gift cards to research participants.
如果你有任何问题,请随时联系罗德里戈·弗洛雷斯 roflores@athletebody.net 或达内特·桑切斯 dsanchez@athletebody.net
教职员补助金管理联络
妮可·沃伦
赞助研究主任
909.607.2843
nwallens@g.athletebody.net
角色:协助教员发展提案, 准备, 和提交, 资助机构联络
罗德里戈•弗洛雷斯
高级会计师及分析师
909.607.0352
roflores@athletebody.net
角色:协助教员提出预算提案, 提供合规支持, 预算的修正, 成本转移, R&D审核,以及授权/合同评审
Danette桑切斯
财务和预算高级主管
909.607.2632
dsanchez@athletebody.net
角色:授权/合同审查
艾伦•施密特
助理司库和财务分析师
909.607.4667
alschmidt@athletebody.net
角色:赠款/合同评审,赠款/合同的授权签署人